City with view of Pikes Peak

Real Estate Services

Content

Real Estate Services Function:

  • A division of the Planning & Development Department
  • -- Acquire and dispose of real property and easements;
  • -- Process revocable licenses/leases for use of City property, and easement encroachment requests, and
  • -- Maintain the City’s real property interest records and conduct research of such.
​For the City of Colorado Springs and Colorado Springs Utilities

Easement Vacations

Submit the following documents to Real Estate Services:

  1. Signed Public Request for Services Form.  Form must be signed by the applicant and at least one property owner;
  2. Utility locates.  Contact Central Locators by dialing 811 locally, or 1-800-922-1987 to request and obtain written proof showing the locations of all utility lines on the property/in the ground.  There is no charge for this service;
  3. Survey showing the easement, or portion of the easement to be vacated (if easement is to be vacated in its entirety, a site plan drawn to scale will suffice).  Note:  if Colorado Springs Utilities has lines in the area, the lines may also need to be shown on the survey; and
  4. Check or money order for payment of the fee ($160.00), payable to City of Colorado Springs.
  5. Statement of Authority, if applicable.  Please provide the name/title of that person who has the authority to convey or affect title to real property on behalf of the entity.  For notarization purposes, please also provide the State and County where the signature will occur.

If approved, a quitclaim deed will be processed by Real Estate Services.

If exhibits are required to accompany the quitclaim deed, they must be prepared by a Colorado Licensed Professional Land Surveyor, be signed and sealed, and consist of the following (samples available upon request):

Exhibit A – a written description of the area to be vacated; and

Exhibit B – a depiction of the area being vacated.

The property owner may be required to execute an acceptance of any acknowledgements on the quitclaim deed.

All recording fees must be paid by the applicant.  El Paso County Clerk and Recorder charges the City $11.00 for the first page, $5.00 for each subsequent page, and a $2.00 administrative fee.

Click here to see a “Guide to Easement Vacations & Easement Encroachments” for more details on the process, frequently asked questions, our timeline, etc.

Questions regarding Easement Vacations should be directed to Barbara Reinardy at (719) 385-5601, or breinardy@springsgov.com.

Public Request for Services Form

Easement Encroachments

Submit the following documents to Real Estate Services:

  1. Signed Public Request for Services Form.  The form must be signed by the applicant and at least one property owner;
  2. Utility locates. Contact Central Locators by dialing 811 locally, or 1-800-922-1987 to request and obtain written proof showing the locations of all utility lines on the property/in the ground. There is no charge for this service;
  3. Survey showing the easement, or portion of the easement to be encroached upon.
  4. Check or money order for payment of the fee ($160.00) payable to City of Colorado Springs.
  5. Statement of Authority, if applicable.  Please provide the name/title of that person who has the authority to convey or affect title to real property on behalf of the entity. For notarization purposes, please also provide the State and County where the signature will occur.

If approved, the controlling City department will determine whether an Easement Encroachment License or letter will be issued.

If an Easement Encroachment license is provided, exhibits are required, and must be prepared by a Colorado Licensed Professional Land Surveyor, be signed and sealed.  The exhibits will be as follows (samples available upon request):

Exhibit A – (prepared by Real Estate Services - a description of the document establishing the easement to be encroached upon);

Exhibit B – a written description of the easement encroachment; and

Exhibit C - a depiction of the area being vacated.

Sample Exhibits - Encroachment

The applicant must pay the recording fee.  The El Paso County Clerk and Recorder charges the City $11.00 for the first page, $5.00 for each subsequent page, and a $2.00 administrative fee.

Click here to see a “Guide to Easement Vacations & Easement Encroachments” for more details on frequently asked questions, our timeline, etc.

Questions regarding Easement Encroachments should be directed to Barbara Reinardy at (719) 385-5601, or breinardy@springsgov.com.

Public Request for Services Form

Revocable License vs. Revocable Lease?

Revocable License

For private encroachments onto City-owned property, City-owned easements, ingress/egress across City-owned property or other use of City property, except in City Rights-of-Way.

Revocable Lease

A temporary or revocable permission to use City–owned property, except in City Rights-of-Way.

You may request a revocable Lease/License by submitting a completed and signed Public Request for Services Form, along with the following:

  1. Map showing the location, area and size of the lease or license area;
  2. What is the proposed use;
  3. Terms; and
  4. Special conditions (limitations, restrictions on use and occupancy).

More information may be required depending on the nature of the land use and the requested license.  Should you have any questions, please contact Barbara Reinardy at (719) 385-5601, or by e-mail at breinardy@springsgov.com

Use of City Rights-of-Way

To obtain a Revocable Permit for private use of public right-of-way, please contact Sue Matz in Land Use Review/Planning and Development Department at (719) 385-5905, or smatz@springsgov.com.

Avigation Easements

Does your Development Plan lie within the Airport Overlay and you require a new Avigation Easement?

Here's what Real Estate Services needs to get started:

Checklist - Avigation Easement
  • The Tax Schedule Number(s) of the parcel(s) involved and/or the property address(es)
  • Land Use Review's Project Name AND Project Number.
  • Legal descriptions prepared  by a Colorado Licensed Surveyor (samples available upon request);

Exhibit A – a written description of the area to be vacated; and

Exhibit B – a depiction of the area being vacated.

If there are multiple property owners involved, each owner will need their own Easement Agreement and accompanying set of Exhibits.

Sample Exhibits
  • Statement of Authority. Please provide the name/title of that person who has the authority to convey or affect title to real property on behalf of the entity. For notarization purposes, please also provide the State and County where the signature will occur.
  • Applicant's contact information (mailing address, phone/mobile number(s), email address).

Once all items listed above are received, Real Estate Services will:

  • Obtain the latest Vesting Deed showing ownership of the property(s),
  • Obtain approval of the exhibits submitted,
  • Prepare the Easement document and a Statement of Authority using the information provided by the Applicant and the information contained in the latest Vesting Deed,
  • Send the Easement document and the Statement of Authority to applicant to be signed and notarized by property owner,
  • Request the Recording Fee for the Easement document from the applicant ($11.00 for the first page, $5.00 for each additional page and a $2.00 administrative fee per document).

Next, Applicant will submit the following items to Real Estate Services

  • Fully executed and notarized Easement document and Statement of Authority;
  • Check or money order payable to The City of Colorado Springs for payment of the recording fee.

Real Estate Services will then:

  • Obtain the remaining signatures,
  • Record the document electronically with the El Paso County Clerk & Recorder, and,
  • Provide a copy of the recorded Easement to the Applicant.

Questions regarding new Avigation Easements should be directed to Barbara Reinardy at (719) 385-5601, or breinardy@springsgov.com.

There is no fee for this service, except a recording fee will apply.  Please allow at least three (3) weeks for processing.

Surplus Property

If you wish to inquire about property that may be considered for acquisition or disposal by the City, please submit a signed Public Request for Services Form.  The process may take up to twelve (12) weeks.  Should you have any questions, please contact Lois Ruggera at (719) 385-5611, or by email at lruggera@springsgov.com.

Research

Submit a completed and signed Public Request for Services Form to Real Estate Services.  You will be contacted within one business day of receipt of your request, with a time estimate for completion of your request.  Once full payment of the fee has been received, you will receive the results of your request.

If you have questions, please contact Vicki Williams at (719) 385-5920, or by email at vwilliams@springsgov.com.

Search results provided as the result of a request for research should not be relied upon as a complete title search.  For insurable title searches, you may contact a title company.

Real Estate Services’ Fees

On November 28, 2006, City Council passed Resolution No. 201-66 approving a fee structure for the City of Colorado Springs Real Estate Services Division.

Easement Vacation $160.00
Easement Encroachment $160.00
Revocable License No fee
Revocable Lease No fee
Avigation Easements No fee
Surplus Property

No fee

Research

$28.00/hour

Note:  Recording fees will apply to all projects:

$11.00 for the first page, $5.00 for each page thereafter, and a $2.00 administrative electronic filing fee, if the document is filed electronically.  

Real Estate Manual

On September 11, 2007, City Council passed Resolution No. 155-07 adopting the City of Colorado Springs Procedure Manual for the Acquisition and Disposition of Real Property Interests.  All City real estate transactions must now comply with this Manual.

View a PDF copy of our Manual



Contact Real Estate Services:

30 S. Nevada Ave., Suite 502, Colorado Springs, CO 80903

Phone (719) 385-5920     FAX (719) 385-5610

Email Real Estate Services:   Ronn Carlentine rcarlentine@springsgov.com.

Office Hours: 8:00 AM - 5:00 PM, Monday through  Friday

A division of the Planning & Development Department

Your Real Estate Services Staff

Ronn Carlentine

Manager, Real Estate Services

719-385- 5605

rcarlentine@springsgov.com

Lois Ruggera

Real Estate Specialist II

719-385-5611

lruggera@springsgov.com

Barbara Reinardy

Administrative Technician

719-385-5601

breinardy@springsgov.com

Vicki Williams

Senior Office Specialist

719-385-5920

vwilliams@springsgov.com

FREQUENTLY ASKED for Links:

Property Records - Public Search
To view property ownership information, find your Tax Schedule Number (TSN), property legal descriptions, taxation entities, recent sale history and other valuable valuation information for property within El Paso County, view the El Paso County Assessor's Public Record Property Search.
Property Tax Statements

Please contact the El Paso County Treasurer or (719) 520-7900 for any questions regarding property taxes, or you can go to their Real Estate Property Tax Search.

Find a Realtor

Are you looking for a realtor to help you buy or sell a home?  You may contact the Pikes Peak Association of Realtors or by phone at (719) 633-7718.

Realtor Complaints

To file a complaint against a Realtor, contact the Colorado Department of Regulatory Agencies (DORA) or at 1-800-886-7675.

Pikes Peak Regional Building Department

For information on building permits, contractors, addressing services, etc., the Pikes Peak Regional Building Department can be reached at (719) 327-2880.

Code Violations

To report violations to City Code, such as weeds, trash, homeless issues, complaints about rental properties, you may contact the City's Code Enforcement Department at (719) 444-7892.

Sidewalk Issues

Do you know of a sidewalk in need of repair?  Contact the City's Streets Division at (719) 385-5411.

Landlord/Tenant Issues

Office of the Attorney General, State of Colorado
Consumer Protection Section
1525 Sherman Street, 7th Floor
Denver, CO 80203
Phone: 1-800-222-4444 (in Colorado)

 

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