Are you developing property, and you have received a staff comment that you are being required to grant the City a public easement (ex: improvement, drainage, trail, etc.) that cannot be granted by a new plat and is NOT a Utility Easement?
Here is Real Estate Services’ process, in coordination with the Project Manager, to grant the easement by separate instrument:
APPLICANT will submit the following to Real Estate Services:
- Legal descriptions prepared by a Colorado Professional Surveyor:
- Exhibit A - a written legal description of the new easement area; and
- Exhibit B - a legal depiction of the new easement area.
- Ownership and Encumbrance Report (O & E) purchased from a title company; one for each tax schedule number that the new easement (s) affects (this usually costs around $7.00 per parcel/tax schedule number);
Next, Real Estate Services will:
- Work with the Project Manager and the City Surveyor for Legal Exhibit approvals and other necessary departmental paperwork;
- Prepare the Easement Document (and Joinder, if applicable) using the information contained in the Ownership and Encumbrance Report;
- If one does not already exist, prepare a Statement of Authority for the entity property owner;
- Email the Easement Document and Statement of Authority to applicant along with a request for the amount of the recording fee.
Then, APPLICANT will submit the following items to Real Estate Services:
- The fully executed and notarized easement document,
- The fully executed Joinder (if applicable);
- The fully executed and notarized Statement of Authority for the entity ownership if the property is held in a LLC, partnership, trust, etc., if applicable.
- A Check or money order, payable to The City of Colorado Springs for payment of the recording fees for both the Easement Document and the Statement of Authority.
Recording fees: $13.00 for the first page, $5.00 for each additional page plus $2.00 fee per document to record electronically with El Paso County.
Finally, Real Estate Services will:
- Obtain the remaining signatures on the easement document,
- Record the document (and Statement of Authority, if applicable) with the El Paso County Clerk and Recorder, and
- Provide a copy of the recorded easement to the Applicant and the Project Manager.
Note: For new Utility Easements, please contact Colorado Springs Utilities Development Services directly: 719-668-8111.
Contact information for Real Estate Services:
Barbara Reinardy, Real Estate Specialist I
City of Colorado Springs
Real Estate Services Division
Mailing/Street address: 30 S. Nevada Ave.
Colorado Springs, CO 80903
Tel: (719) 385-5601