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DAB 101 - Land Use Application

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The Pre-Application Meeting

The first step in any application process is to request a Pre-Application Meeting.

The Pre-Application Meeting is free of charge and allows prospective applicants to sit down with a planner to discuss the specifics of a particular piece of property. The planner will outline any major areas of concern, explain any applications required, and outline the process timeline.

The planner will also determine whether an LDTC (Land Development Technical Committee) meeting is needed. LDTC allows the applicant to hear from other City agencies before submitting an application.

Finally, the planner will determine whether the applications must follow the administrative review process or the public hearing process. Once all requirements discussed at the Pre-Application Meeting are completed, the applicant may submit; the applicant must schedule a time with the planner in advance of the submittal.

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The Administrative Review Process

The flow chart above describes the administrative review process; the public hearing process follows later on.

Once a completed application is submitted with the required fees, the Internal Review Stage of the process begins. During this stage internal and external review agencies are given an opportunity to comment on the proposed project.

Additionally, neighboring property owners and residents within a buffer area specified by the planner are notified. As part of this process, the planner will compile all review comments and provide a review letter to the applicant.

Upon receiving the review letter, the applicant is then responsible for resubmitting plans that address the re-view letter comments. Once all comments have been addressed, the planner will approve or deny the project.

Any administrative decision is appealable to the City Planning Commission. The appeal paperwork and required fee must be filed with the Land Use Review Division within ten (10) days of the final decision.

The matter will then be scheduled for the next regular Planning Commission Meeting, which occurs every third Thursday of the month. If no appeal is filed, the applicant may then proceed to Regional Building Department for a Building Permit or Certificate of Occupancy.​

The Public Hearing Process

At the pre-application stage the planner determines which track the project will follow.

If the project requires review and final decision by either the City Planning Commission or City Council, the project will follow the process illustrated in the chart to the left. City Planning Commission renders the final decision on conditional use, use variance, and development plan (if referred by the planner) applications; street name changes, and subdivision waivers of procedure.

The City Planning Commission makes recommendations to the City Council on all zone change requests, annexations, and master plans; City Council renders the final decision in these cases. Vacation requests of public rights-of-way are reviewed and decided only by the City Council.

The public hearing process aligns with the administrative review process during the pre-application and internal review stages. The difference occurs during the final disposition stage when the public hearing process requires the application to be heard by the City Planning Commission and/or the City Council.

Prior to the public hearing(s), the planner prepares a staff report and schedules the item for the appropriate Commission and/or Council meeting. As with all administrative decisions, final decisions made by the City Planning Commission are appealable to the City Council. The appeal paperwork and required fee must be filed with the Office of the City Clerk within ten (10) days of the City Planning Commission hearing.

Additional Information

City Planning Commission City Council